The "weighmaster" generally will be the stadium or field manager for the Home System. This person shall be competent and knowledgeable of the weigh-in procedure, rules, and roster handling. Should the field or stadium manager be unable to perform this assignment, said manager shall then designate a competent alternate replacement to perform these duties.
The weighmaster plus ONE representative from each team will be present to witness the weigh-in procedures. Each team rep. Shall also make sure that their team is lined up in the same order as the players are listed on the roster, reading from top to bottom (oldest to youngest) in preparation to weigh-in.
The visiting team shall weigh-in first and the visiting team rep. shall have an option to request the weighmaster to balance out (zero) the scale to check for accuracy. The home team rep. also shall have this option. Once the weigh-ins commences, each team rep. shall be the only observer and shall have no authority to interfere with the weighmaster. The team rep. shall answer all questions asked of them by the weighmaster that are pertinent to the team.
Each team rep. shall provide the weighmaster with 2 copies of their team roster. One copy shall remain with the weighmaster so it can be turned into the League offices and the second copy shall be given to the opposing coach. The roster shall contain the correct jersey number for each player and specific game notes such as players injured or being disciplined.
All weigh-ins may commence one hour prior to game time but in no case shall start later than 50 minutes prior to game time, ideally with the visiting team starting at 55 minutes to game time and the home team starting at 50 minutes to game time. This will allow both teams to have 45 minutes of warm-up and practice time without any interruptions. In the event the visiting team is NOT ready for weigh-in when called for by the weighmaster, the home team may opt to weigh-in first if they are ready.
Players who are late may weigh-in up to 15 minutes prior to the start of the game. Any player who arrives later and the game has commenced shall not be allowed to play in the first half and must weigh-in at half time in order to play in the second half. Weighmaster shall notify the coaches of both teams about players who are late but did make weight under the watch of the weighmaster if said players show up late but prior to 15 minutes before the game start. The 15 minute leeway is allowed in order to take late players and to allow time for coaches’ notification from the weighmaster prior to game start as well as reasonable time to allow the player time to properly warm-up before the game.
All players shall weigh in with the equipment they will wear in a game EXCEPT for the helmet and optionally their game shoes. All other optional equipment shall be considered part of their playing gear and considered part of the weight allowance that is given by the League. Once on the scale, the player may not remove any clothing or optional equipment in order to make weight, in other words, the player shall be on the scales once and only once to make weight. Weight allowances for uniform and equipment are outlined on the official GEJFA Age/Weight Formula Schedule and will be reflected on the weekly official rosters. Any player who EXCEEDS the maximum point allowance by more than (nine tenths) 9/10ths of a pound will not be allowed to play. Any player may elect to weigh-in without his equipment and uniform in order to make weight, however, said player will not be given the uniform and equipment allowances that are offered by the League. In NO case will a player be allowed to weigh-in naked or without proper undergarments.
Players who are deemed unable to play WILL remove their helmet and shoulder pads prior to the game and said players’ coach or rep. shall notify the opposing coach or rep. and identify said player on the roster.