GEJFA Council Meeting

September 19, 2006

Minutes

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Call to order at 8:15pm

ATTENDANCE:  John Veentjer; Beckey Ranstrom (VP); Chris Garrod (Five Star); Shawn O’Brien (At Large); Billie Hartline (Scheduler and Inglemoor); Andy Main (Bellevue B&G Club); Shawn O’Brien (Bears); Jeff Serling (Knights); Ron Walker (Bothell); Larry Feero (Eastlake); Chris Garrod (Five Star); Billie Hartline and Duane Ranstrom (Inglemoor); Mike Brendel (Issaquah); Neil Aguiling and Tom Michajla (and Jason Hall) (Kirkland); Meredith Cutting (Mercer Island)

      Systems not represented: Bainbridge Island; Cedarcrest; Mt Si; Redmond; Univac; Skyline; Woodinville

Minutes of the last meeting, September 5, were provided with the meeting agenda.  Comments were requested to be emailed to John.  If none received, then the minutes will be posted to the web site as they are.

Administration 

• Still missing some WSP forms, Code of Conducts
• Outstanding fees must be paid ASAP
• System Board and volunteers rosters – have to do better next year
• Need to try to solve problems promptly and at the lowest possible level, System to System.  Issues should be communicated up to System head or included in the Game Report.
• General compliance with field rules -- parking at schools/fields – we are visitors and MUST conform to the School District rules.

Game schedule

• Schedule is subject to weekly changes – always refer to the latest schedule posted on the web site
• Exchange games – continue at Rookie, Sophomore and Senior levels; our teams need to play in conformance with our rules.
• October 8 Jamboree – teams have been selected, need team points of contact and volunteers to help with coordination at Qwest Field
• Game 9 is mandatory.  Make sure your coaches and parents know there is a Game 9 for every team.
• Championship hosted by Mt Si

Game Reports

• We had a technical problem Saturday – it was fixed by 6:00pm.  Some operator error vs technical difficulties – seek help when needed – Billie has made himself available to help walk coach (submitters) through their game report.
• All reports should be submitted by Sunday evening at the latest – prefer Saturday night or early Sunday morning.

Sportsmanship (handout)

·         Grievance Committee Report

o        Coach ejections/suspensions – assistant coach who was ejected, served his suspension and has been reinstated.  The Grievance Committee also decided to suspend the Head Coach for one game based on the reports received.  (Head Coach was subsequently temporarily reinstated pending an appearance before the Grievance Committee at which the initial suspension was reaffirmed.)

• Communications to and from the officials – keep them respectful.
• General behavior – some bad parent/fan problems still need attention.  Attached article regarding the death of new borns who were given an adult dosage of blood thinner.  Contrasted this event with all the attention given to the Oregon/Oklahoma game.  The relevance – maintain perspective, keep priorities in order.  What is more important – death of infants (little media attention) or the mistakes made in a game (5 days and still running).
• PA System – play-by-play is unacceptable
• Know the Rules (regardless, don’t argue with or ride the officials)
• ZERO TOLERANCE !!!

Players

• Overweight players -- Don’t play them  -- Move them up
• Minimum physical standards – doctors note.  Know of no rules address minimum physical standards.  Special consideration regarding certain physically challenged players relative to the participation rules.  Otherwise, there are no waivers.

Substitution Rule – just reiterated that the substitution rule is reinstated (i.e., started over) at the kickoff.

Officials

• Judgment
• Be sure to arrange refreshments for the officials
• Always can use more; remember many of these young people are first year and in training

Other Business

Discuss the video production for the Championship games.  The up front production cost will go up, but the per DVD cost will go down to $20.  There is a minimum DVD order per game.  The cost for each DVD short of 20 per game will be $15.  For each DVD over 20 game minimum, GEJFA gets a $5 refund.

Adjourn

Next meeting:  October 3rd, 8:00 pm @ Bellevue Boys and Girls Club