GEJFA Minutes

GEJFA Meeting Minutes
August 24, 2004

Call to order at 8:00PM.

ATTENDANCE: John Veentjer; Scott Shelton; Beckey Ranstrom (Secretary & Inglemoor); Shawn O’Brien (Scheduler & At Large); Billie Hartline (Scheduler); Ed Rafferty (Bears); Jim Brenden (Knights); Todd Craig for Greg Pardee (Wolverines); Ron Walker (Bothell); Bob Woods (Eastlake); Chris Garrod (Five Star); Beckey and Duane Ranstrom (Inglemoor); Rick Hansen, Steve Warren and Dave Ciszewski (Issaquah); Neil Aguiling (Kirkland B&G Club); Roger Moore (Kirkland Juanita); Dan Pitzler (Kirkland LW); Meredith Cutting (Mercer Island); Doug Evanson and Denise Long (Redmond); Steve Cox (Skyline); Dave Redemann and Matt Deichmon (Wildcats); Louis Lee (Redwolves); Chuck Nichols (Univac); Mike Burrus (Woodinville); and Wayne Houston for Bainbridge

Not present: Bob Goldberg (Officials); Sham Austin (Webmaster); Bob Peterson (Bellevue B&G Club)

Minutes of last meeting were handed out. Aug 16^th. If there are corrections or other changes needed, send to John; otherwise, they will be posted as they are to the web site.

Website updates – Field Locations – Check your field locations for additions, deletions and/or corrections and get that information to Sham.

Calendar review – Important Dates

· Overdue WSP forms, Code of Conducts

1. Coaches will be suspended if there are no WSP/Coaches Conduct forms on file for them.

· Due tonight

1. Master roster and birth certificates (transfers and waivers); still preliminary in nature. Final Master Roster is due by September 17^th. Need to bring them to Club to be stamped.

2. Boys and Girls Club Fees ($13 per player) due to Bellevue Boys and Girls Club. ALL SYSTEMS WHO NEEDED TO DID BRING CHECKS; GREAT. Unfortunately, Redmond Boys and Girls Club members will also need to join Bellevue Boys and Girl Club; Redmond Club has indicated that they do not support or cover our program.

· September 7^th

1. Referee/Field use and Admin fees are due. Handout at last meeting.

· Players can still be added to rosters until the Friday before the Second Game.

Insurance

· John is looking into the supplementary insurance provided under the Boys and Girls Club umbrella. John will give a report at the next meeting or email. In the past, our coaches were eligible for a $2M insurance coverage under NYSCA (National Youth Sports Coaches Association) for which attendance at a coaching clinic was required. A local organization, Athletes for a Better World, is in the process of developing their own coaching clinic and John will see if the same insurance coverage will be available.

Coaches

· Coaches Meeting – format, attendance, no guest speaker was present, feedback is welcome; comments seemed favorable.

· Coaches Evaluation – see handout as something Systems may want to use.

· First Aid – up to systems to enforce, need to identify them on roster.

· Start recruiting coaches now for next year. – have existing coaches start training their assistance to become head coaches.

Jamborees

· August 28 – Woodinville, Skyline and Newport to host Jamborees

· September 4 – Eastlake, Bothell and SnoValley to host Jamborees

· Officials – This is an opportunity for experienced referees to educate the newbies, please remember that there is no arguing with the referees and no keeping or posting scores.

Game Schedule

· Changes – check the schedules and, if you see problems, let Shawn know ASAP.

· Make sure to update your websites with your coaches contact information so that Shawn or Billie can contact them as may be needed in case of short notice changes.

· Game scores to Sham Sat night/Sun morning – assign someone –let John and Sham know whom that person will be.

· Field Manager Job Description (posted on website) – this is a guide to go by.

Game Reports (download from website)

· Email by Monday evening following game – assign someone – email John & Sham name of person for your system-working on a pull down menu to simplify entries on report.

Master Roster Review

· Completed what really amounted to the second preliminary review tonight

Registration discussion for the future

· Need firm commitment from systems by July 1.

· Must take 26 minimum players.

Review

· Huskies/Seahawks

1. Had some difficulty.

2. Husky game is not available this year.

3. Still working on Seahawks.

· Jersey colors (check the rules – let us know of any changes)

1. The colors for the teams can be found in the rules on the website about ½ way through. Jersey, Helmet and pant colors are available.

Other Business

· Bainbridge will play in our system with their Senior team only. They were present at the meeting.

· Next Meeting will be September 7^th, 8 pm at the Bellevue Boys and Girls Club

Meeting Adjourned.

Next meeting: September 7^th, 8:00 pm @ Bellevue Boys and Girls Club