GEJFA Minutes

GEJFA Meeting Minutes
August 16, 2004

Call to order at 6:05PM.

ATTENDANCE: John Veentjer; Scott Shelton; Beckey Ranstrom (Secretary & Inglemoor); Shawn O’Brien (Scheduler & At Large); Billie Hartline (Scheduler); Sham Austin (Webmaster); Bob Peterson (Bellevue B&G Club); Ed Rafferty (Bears); Jim Brenden (Knights); Greg Pardee (Wolverines); Larry Feero (Eastlake); Chris Garrod (Five Star); Beckey Ranstrom (Inglemoor); Rick Hansen, Steve Warren and Dave Ciszewski (Issaquah); Neil Aguiling (Kirkland B&G Club); Roger Moore (Kirkland Juanita); Dan Pitzler (Kirkland LW); Donna Ekens (Mercer Island); Doug Evanson (Redmond); Steve Cox (Skyline); Dave Redemann (Wildcats); Chuck Nichols (Univac); Mike Burrus (Woodinville).

Not present: Bob Goldberg (Officials); Ron Walker (Bothell); Louis Lee (Redwolves)

Introductions – around the room personal introductions, name and system…encouraged System Reps to get to know each other and to communicate directly as necessary during the Season…be sure to update us with changes in System Presidents and System Reps.

Website Updates -- Update your websites…we would ask that they be kept current year round as occasionally players moving into the area are looking for contacts, however, particularly important to keep them current during season…update coach contacts so that we can make timely and direct contact with appropriate coaches should there be last minute scheduling changes…Game Reports and System Reports are being worked on so that they might be more user friendly and automated in the near future…until then, download forms and email your reports to Scott…no faxed System Reports as Scott does not have fax…Game Schedule will be posted on the website at the end of the week.

Minutes of last meeting were distributed by email and posted on the website…no changes were offered…unless there is an objection, these minutes are adopted as written.

Calendar Review

· Master roster and birth certificates are due at August 24 Council Meeting…please bring marked rosters and birth certificates including any of those that were missing. Master rosters, with all additions and corrections are to be returned to the Club for stamping anytime prior to 2nd game – by September 17…you may add any additional players until that date.

· Game Schedule…Final team count changed by a couple of teams but barring any other changes, the schedule is done…were not able to secure a Huskies pre-game this year…John still working to get Seahawks pre-game(s).

· Split Policy Due - All systems should have turned their split policies into John.

· Boys and Girls Club Fees are due at or before the August 24th Council Meeting…$13 per player, everyone must join if they are not already a member of either the Bellevue, Kirkland or Mercer Island Boys and Girls…generally players for Kirkland and Mercer Island will be members of those respective Clubs…membership in Redmond or any other Boys and Girls Club no longer covers membership for purposes of GEJFA. Please turn checks into John at the council meeting on 24th of August. Admin and referee fees due at meeting at or before Sept 7th Council Meeting. (see handout) - Any differences will be made up at the end of the season.

Rules Update…rules were clarified in a number of places, but no real change…play by our rules even interleague games…Coaches need to read and understand the rules.

Coaches

· Coaches Meeting - handout given for agenda…Breakouts follow all coaches meeting in theater

· WSP Forms - should have already been turned in…Get them in if you haven't already done so... did forms for any added coaches to the Club ASAP.

· Code of Conduct Forms - Please give this to your coaches and have them all sign it…bring them to the next council meeting, August 24. (these stay at the Bellevue Boys and Girls Club)

· First Aid – leave this is up to the Systems to enforce.. There needs to be one person among the rostered coaches for each team who is First Aid certified…please make sure that this is noted on your rosters.

Jamborees

Please let Shawn know if you are hosting a jamboree (what time, who is joining) he needs to set up officials…remember this is just a jamboree and scoring should not be posted or published…limited number of officials who are there primarily for the training of new officials.

Fields

· Shawn went over all field start times and availability with the system reps…we are packing games in at some fields so please make sure that all games are started on time.

· Shoreline Stadium is not available for the playoffs, thus Issaquah was offered Championship Game Day, will check availability of their field.
Motion made to count every game equally including cross over games…Passed with none opposed.

Referees

· First referee's meeting tonight, Aug 16^th, at 7:00PM…Still need Systems to be recruiting officials – need two new from each System.

· Zero tolerance – best behavior from players, coaches and spectators

· Spectator behavior…encourage all Systems to use the parent Code of Conduct…coaches/teams can be penalized for parents/spectator behavior

· Remember that if a foul will not affect the outcome of the play, there is a chance that it will not be called unless it is either very egregious or dangerous.

Other Business

· Filming Championship games - voted to have the same crew (John Holmes video w/ Mark Hamilton announcing) do the video taping again - none opposed - see handout - both teams must preorder the tapes/CDs, losing team cannot cancel orders.

· October 3 Jamboree at Seahawk Stadium, now Quest Field, - this is a fund raiser for the Pierce County Boys and Girls Club…Varsity and Senior age teams will scrimmage at one end of the field…will not count as a practice…this is an all day event with football camp like stations for players of all ages, as well as workshops for coaches and parents…kids are free, parents are $2.

Meeting adjourned at 6:50 for All Coaches Clinic.

Next meeting: August 24^th, 8:00 pm @ Bellevue Boys and Girls Club